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Orpheus Planning System
Assistance to the Artistic Administration Department for Opera, Theatre, PlayThe essential
task of the artistic administration is to organize the long term repertoires in advance for years
and to cast them with a suitable performer. Based on it you can create the daily, weekly and
monthly schedules for the performances as well as for the rehearsals.
Another key task is the short dated reshuffle of artists. In the case of illness and other
matters this reshuffle has to be done within hours to avoid cancelling a performance. For this
purpose you need an efficient instrument which provides all information at the touch of a button
therewith you could fulfil your administration tasks fast and purposeful. Orpheus is a planning
system which can map the whole workflow for the artistic administration. |
The central module of Orpheus is the cast function of the roles with the artists. By 300
performances with 53 different productions, 7 new stagings, 3200 roles to cast and more than 3000
addresses per season, it will be clear how many data has to be coordinated and managed by the
artistic administration, considering the Bayerische Staatsoper as example.
For example we have mapped the part function in a form of a matrix whereby the members of
the staff have a fast outline about the parts per performance and there state. Additionally there
are some control functions available, which automatically point out vacant parts.
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fig. 1: Cast function in matrix form
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An extreme important functionality by short-dated reshuffles is to find performers
fast who can assume the part without any problems. Normally the performers with an actual or former
contract will be considered first, but in case of a necessity you have more opportunity, if you can
also regard artists from other houses. Orpheus comes with an extensive data base with information
about the performer, the played parts and it has a quick search function.
Internal plays and staging will be feed step per step in the database automatically.
External information of other operas has to give manual in the database. Providing this information
rapidly is a great advantage for short dated reshuffles, which are often necessary within hours.
This saves valuable time and prevents a possible loss of the performance.
Orpheus provides the following modules and functions:
- Maintenance and administration of plays, parts and staging
- Planning and creation of repertoires, rehearsals, performances
- Planning and realisation of casts
- Control functions for vacant roles and duplicate casts
- Administration of artists, agencies, public authorities, companies and staff
- Address management
- Archive for artists with search functions for their previous plays, productions and roles
- Creation of the daily, weekly and monthly schedules
- Contract management and an interface to document management systems
- Elaborate reporting functions with interfaces to WinWord and Excel
- Archive function for previous productions
- User administration with a configurable system for roles and rights
- Cost module of productions
Orpheus has been developed in collaboration with Bayerische Staatsoper Munich and is
successfully in use since September 2004. The planning system has been developed with a
multi-tier-architecture in Java and uses the Open Source product MySQL as database, which is
available without additional costs. If you have any question or suggestion about the Orpheus
Disposition System, do not hesitate to
Contact Us. |
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